Terms of Service

What Standing Proof is (and isn't)

Standing Proof is a tool for capturing, organizing, and compiling your own professional evidence. It helps you understand what an opportunity requires and connect your real experience to it. It is not a guarantee of interviews, offers, or any hiring outcome, and it does not represent you to employers. It’s a place you build evidence, not a place you’re listed or evaluated. The one list is the board, where verified professionals may choose to put a profile.

Where it is available to your account, the Management Workspace also keeps a business’s own records for its owner, under its own section below.

Accounts

• You must be at least 16 years old to create an account.
• You’re responsible for keeping your login credentials secure and for activity that happens under your account.
• The information you provide when creating an account should be accurate and kept up to date.

Your content

Everything you write into Standing Proof (Proof Records, job analyses, résumés, and every other output) belongs to you. We store and process it solely to provide the service back to you; we don’t claim ownership of it, and we don’t use it for any purpose beyond running your account.

You’re responsible for the truthfulness of what you write. The method this product is built around exists specifically to help you represent real experience accurately. Standing Proof structures and stores your evidence; it doesn’t verify facts about your employment history, and you shouldn’t use it to fabricate experience you don’t have.

Acceptable use

You agree not to:

• Use the product to fabricate or misrepresent work history.
• Attempt to abuse, script, or circumvent usage limits, including the AI-analysis allowances tied to your plan.
• Share your sign-in with anyone, including to work around plan limits. If you want someone to help with your record, invite them as a collaborator. That is what it is for, and it gives you control a shared login cannot.
• Attempt to access another user’s data, other than through an invitation they granted you and within its limits, or interfere with the service’s normal operation.
• Put anything up for the board that is not your own or not true, promises an outcome (a job, an interview, a salary), impersonates anyone, uses another’s brand, or includes another person’s private details.
• Ask a client to pay an amount they have not agreed to, describe a payment request untruthfully, or use an agreement to mislead a client or to ask them to agree to anything unlawful. Doing so may lead us to withdraw that feature or your verification.

Working with a professional

You can invite a professional into part of your record, and a verified professional can accept such invitations. Both sides carry obligations.

If you are the owner: you decide which records are shared, what the collaborator may do, and for how long. You can revoke at any time and it takes effect immediately. Your record remains yours throughout, and nothing a collaborator proposes becomes part of it unless you accept it. If a professional asks you to pay them, you pay them directly through their own Stripe account, and they are the seller. Standing Proof does not hold the money and is not a party to your agreement with them. Ask the professional about refunds; our subscription refund terms do not apply to these payments.

If you are the professional: you may use what you are shown only to do the work you were invited to do. You may not copy, retain, or reuse a client’s evidence after access ends, use it for anyone other than that client, or introduce claims their evidence does not support. Access is granted to you personally and may not be passed to anyone else.

We verify professionals before they can accept invitations and may decline or withdraw that verification at our discretion, including where we believe a client’s record is at risk. Withdrawing it ends access to every client workspace at once.

Billing your clients (professionals)

A verified professional may ask a client they work with through Standing Proof to pay them, through the professional’s own Stripe account. You accept this section when you connect that account.

• You are the seller. The agreement for your services is between you and your client, and Standing Proof is not a party to it.
• You must keep a Stripe account in good standing and accept Stripe’s terms, including the Stripe Services Agreement and the Stripe Connected Account Agreement. Stripe, not Standing Proof, decides whether your account can take payments.
• Standing Proof’s platform fee is 1% of each payment, deducted by Stripe when your client pays. It is not refunded if you refund the payment, in whole or in part, or if the client disputes the payment, whatever the outcome of the dispute.
• Stripe’s processing fees, dispute fees and any other Stripe charges are yours, under your agreement with Stripe.
• Refunds, disputes and chargebacks are yours to handle, in your Stripe account, and you are responsible for any amount Stripe debits from your account for them.
• You are responsible for any taxes on your sales and for any tax collection or reporting they require. Standing Proof does not calculate, collect or remit tax on your sales.
• Ask only for amounts your client has agreed to pay, for work you have done or agreed to do, and describe each request truthfully.
• We may suspend or end this feature for you, or for everyone, at any time. Ending it does not affect payments already made, which remain between you, your client and Stripe.
• To show you and your client where each request stands, we send Stripe the amount, your description, your client’s email address and a reference number, and we receive whether each request was paid, refunded or disputed.

Agreements with a professional

• A professional may send a client they work with through Standing Proof an agreement to sign. The agreement is between the professional and the client. Standing Proof provides the means to send, sign and keep it, and is not a party to it.
• The professional writes the agreement and is responsible for what it says. Standing Proof does not write, review or approve agreements and gives no legal advice about them.
• By signing, you agree to sign electronically, and that the name you type is your signature. You can decline instead, and you can ask the professional for the agreement on paper.
• Once sent, an agreement’s text cannot be changed. A professional can withdraw one that has not been signed.

The board

• Verified professionals may put a profile, a photo, a logo and openings up for the board. What they put up must be their own and true, under Acceptable use above.
• We check what is put up before it is public and may hold it, remove it, or take a profile down. A professional who disagrees can write to us.
• The board lists professionals. Standing Proof does not recommend or guarantee any of them, does not rank them by payment, and is not a party to what a client and a professional agree.

Subscriptions and billing

• Paid plans are billed monthly, every three months or yearly through Stripe, at the prices listed on our pricing page, and renew each month, three months or year until you cancel.
• You can cancel a subscription at any time from account settings.
• Cancelling stops future billing; we don’t provide refunds for the remainder of a billing period already paid for.
• AI top-ups are one-time purchases of extra AI assistance for the current month. They expire when your monthly allowance resets, do not renew, and are non-refundable.
• Every plan, including the free Starter plan, can run the entire method by hand. Paid plans add AI assistance and tools built on the method, not core functionality.
• The free Starter plan keeps 30 documented experiences. Every paid plan keeps up to 1,500, the same on each: a fair-use ceiling, not a feature of a higher plan. At the ceiling, adding an experience means deleting one first. If we change that number, nothing you already keep is removed.

AI-assisted features

AI-assisted modes are optional and exist to help you structure, compare, and express information more effectively, not to invent facts about your experience. Suggestions may be imperfect. You’re responsible for reviewing anything AI-assisted before using it in a real application, the same way you’re responsible for anything you write by hand.

The Management Workspace

Where it is available to your account, the Management Workspace keeps a business’s own records: its monthly figures, its plan, decisions, risks, wins and scenarios, and a monthly briefing, a capability statement, case studies and a lender or investor packet drawn from them, the RFPs, contracts and partnerships you read against them, a sales pipeline, meeting packs and minutes, an obligations calendar, and a capability assessment.

• It is an add-on. It can be added to any account, the free one included, and no career plan includes it. Anyone signed in can explore the sample business. The 14-day trial is of Executive Owner, once per account. Where a plan is bought online, you choose it and give a card when you start. Executive Owner starts with the trial: nothing is charged during the 14 days, and your card is charged its monthly price on day 15 and each month after, unless you cancel before then; we email you seven days before that first charge. Every other plan is charged its monthly price on the day you choose it and each month after, until you cancel. Moving to another plan during the trial ends the trial, and the new plan is charged that day. You can change plan, update your card or cancel at any time from your workspace’s plan page; cancelling stops the next charge, the plan runs to the end of what is paid for, and nothing already paid is refunded. A plan that is not bought online is arranged with us. When a trial or plan ends, the workspace becomes read-only: nothing is deleted, and you can still download all of it. A plan that holds several businesses covers all of yours, each with the plan’s own limits. If yours holds fewer than you have, the ones past its count (the last to become yours) are read-only until you move up or hand one on; nothing is deleted.
• The data must be yours to put in. Add a business’s records only if you have the authority to, and keep what you record about other people (an employee who owns an initiative, a client named in a win) to what the work needs.
• Our staff work in it only if you let them in. You can let in a staff member we have made a Business Consultant, by name, to type in figures, draft your monthly briefing, assess your business, set it up with you or work on the plan with you, as you choose, and you can end it at any time. They prepare; issuing a briefing and sending anything are always yours. What they change in the plan is shown as theirs, and removing anything stays yours.
• Setup done with you. You can pay $300 for one working session in which a consultant of ours sets the business up with you: your numbers, the deadlines, the goal and its work, your documents and your people. It is paid once, in your workspace, while your plan or trial runs, and we contact you within 2 business days to set a time. It is refundable in full until the session starts, and not after. The $300 counts toward the price of your first Enterprise Value Architecture (EVA™) assessment with us if you take one within 60 days of paying; after that it does not.
• Your professionals. On a plan that includes them (Business Owner and above), you can invite your own accountant, attorney, lender or insurance broker into the business, free for them. While your plan does not include them, their access is paused: they cannot open the business, and nothing of theirs is deleted. They see only the parts you open to them, and download only if you allow it. They can leave notes on what they see, ask you for a document or a figure, which you answer or decline, and suggest a change to a figure, a date or a risk’s rating, which you accept or decline. Nothing they do changes your records unless you accept it, and then the change is yours. You can end their access at any time. They are your choice, not ours: we do not check their licenses or stand behind their advice, which is theirs, under their own license and duties, including their duties of confidentiality to you. What a professional states, writes or does here is kept with the business. If an owner lets you in as their professional, use what you see, and anything they send you, only for your work for that owner.
• Sending a document as a link. You can send an issued briefing or lender or investor packet as a read-only link. Anyone who has the link can open that one document, as issued, until the day you chose or until you turn it off, so who receives it is your decision, and so is what they do with it.
• Your team. On a plan with seats, you can invite people to the business by email address, as a Manager, Staff or a Viewer. Each sees and changes only what their role allows, on your plan; for Staff, also the areas you tick for them, where they never remove anything but what they added. You can give anyone on the team who can change things a risk, an obligation, an action, a prospect or an initiative to look after, and they are emailed that you did. You can change a role or someone’s areas, or remove someone, at any time, and anyone can leave. Invite only people you are entitled to share the business’s records with: who you let in, and what you let them do, is your responsibility. If you join someone else’s team, use what you see there only for that business; what you add to it is the business’s and stays with it when you leave. Joining a team never opens your own career record to it.
• Handing the business on. You can offer the business to someone on its team, and nothing changes unless they accept. Once they do, it and every record in it are theirs, on their own plan and their responsibility as its owner, and you stay on the team as a Manager. What rested on your own say-so ends with the hand-over: our staff’s access to it and its QuickBooks and VendMetric connections. Your personal records of your part in its wins stay in your own career record.
• Crediting the people involved. A win can credit the people who were part of it, by name, and with their email address if you want to offer them a record of their part. Credit only people who were involved, at an address you are entitled to use. A record they keep holds what they write of their part, and is theirs whatever happens to the business; you see only whether they kept one or declined. If a business credits you, the same is true for you: nothing goes in your record unless you write it and keep it.
• You are responsible for what you issue. A briefing is drawn from your records as they stood when it was drafted, and a section written by AI or by our staff is checked against them before it can be issued; so is a capability statement, whose company details are printed as you typed them, and so are a case study and a lender or investor packet. As with anything AI-assisted, read it before you share it.
• The Owner’s Advisor. It answers from your business’s records and checks every figure it writes against them, marking one it cannot find there; it can still misread them, so check what it says before you act on it. It advises on the business’s own work only, and is not financial, accounting, tax, legal or employment advice. You choose what it reads, and each business has a number of questions a month on its plan.
• A packet is not a financial statement. A lender or investor packet prints your figures as you recorded or imported them, and says so on its face. It is not audited, reviewed or compiled by anyone, and we do not verify it. Whether it is accurate, and whether it is fit for the person you give it to, is yours to answer for.
• Reading an opportunity. Add an RFP, a contract or a partnership only if you may share it with a service that processes it for you; some solicitations restrict who may see them. The reader lists what a document asks for, and you decide which of your wins shows each. Coverage is worked out from your own rulings, not by AI, and the reader does not tell you whether to bid or what to promise.
• Your sales pipeline. Add someone to it only if you have a reason to keep their details, and keep those to what you need to reach them. Its weighted total multiplies your own estimate of each prospect’s value by a weight you set for its stage: arithmetic on your estimates, not a forecast. We never contact anyone in it; you do, from your own email.
• Meeting packs and minutes. A meeting pack is assembled from your records as they stand when you prepare it, and once issued it does not change. Who you share it with is yours to decide. Minutes, and the decisions and actions you record in them, are your records like any other.
• Your obligations calendar. A reminder on the Floor or in your Monday brief is a convenience, not a guarantee: it shows only what you entered, on the dates you entered, and a missed or late reminder does not move a deadline. Meeting a renewal, license, filing, tax payment or lease date is your responsibility. We never contact anyone you list in it.
• The capability assessment. Its scores, index and recommendations are computed by rule from the answers you give. They describe your answers: they are not a measurement or a certification of your business, and not a comparison with other businesses. Its recommendations are suggestions, not advice. A report you issue from it says it was self-assessed. If you let one of our staff assess your business, their assessment is theirs: the ratings, notes, confidence and any reference they give, each reference with the source they name. You see it once they release it, credited to them. We do not verify it, and a reference is theirs, not a figure we measured.
• Connecting QuickBooks Online. On a plan that includes it, you can connect a QuickBooks Online company you are authorized to connect. We read its profit and loss and balance sheet when you or a manager asks and, unless you switch it off, each closed month once on its own; we change nothing in it. A month read on its own never takes the place of a figure someone put in by hand, and what is kept, either way, is then your records like any other, an import you can take back. QuickBooks Online is Intuit’s service, under Intuit’s terms; we do not answer for its availability or for what it reports. You can disconnect at any time.
• Connecting VendMetric. On a plan that includes it, you can connect a VendMetric organization you are authorized to connect, with an API key made there. We read its live contracts and what it paid vendors each closed month when you connect, when you or a manager asks and, unless you switch it off, once a day; we change nothing in it. The contracts coming due become obligations in your calendar and the payments become figures, never in place of one someone put in by hand, and they are then your records like any other. While it is connected, a contract’s obligation is changed in VendMetric and only marked done here. VendMetric is another product of Enterprise Professional Systems LLC under its own terms; what it holds is only as complete as what is kept in it, and we do not check it. You can disconnect at any time.
• It is not advice. Standing Proof does not give financial, accounting, tax or legal advice. The figures are the ones you entered or imported, not audited, and scenarios are arithmetic on your own assumptions.

Termination

You may stop using Standing Proof and delete your account yourself, from Settings, at any time. We may suspend or terminate accounts that violate these terms, including abusive use of AI features or attempts to access other users’ data.

Disclaimers and limitation of liability

Standing Proof is provided “as is,” without warranties of any kind. We work to keep the service reliable and your data safe, but we don’t guarantee uninterrupted availability or any particular career, hiring or business outcome. To the extent permitted by law, Enterprise Professional Systems LLC isn’t liable for indirect, incidental, or consequential damages arising from your use of the service.

Governing law

These terms are governed by the laws applicable to Enterprise Professional Systems LLC, without regard to conflict-of-law principles.

Changes to these terms

If we make a material change to these terms, we’ll update the date at the top of this page and, where appropriate, let you know directly.

Contact

Questions about these terms? Email legal@standingproof.com.